-: Keys for the Office interface :-
Display and use windows
| TO DO THIS | PRESS |
|---|---|
| Switch to the next program. | ALT+TAB |
| Switch to the previous program. | ALT+SHIFT+TAB |
| Display the Windows Start menu. | CTRL+ESC |
| Close the selected workbook window. | CTRL+W or CTRL+F4 |
| Restore the window size of the selected workbook window. | CTRL+F5 |
| Switch to the next pane in a worksheet that has been split (Windowmenu, Split command). | F6 |
| Switch to the previous pane in a worksheet that has been split. | SHIFT+F6 NOTE When the task pane is visible, SHIFT+F6 includes that pane when switching between panes. |
| When more than one workbook window is open, switch to the next workbook window. | CTRL+F6 |
| Switch to the previous workbook window. | CTRL+SHIFT+F6 |
| When a workbook window is not maximized, perform the Movecommand (on the Control menu for the workbook window). Use the arrow keys to move the window, and when finished press ESC. | CTRL+F7 |
| When a workbook window is not maximized, perform the Sizecommand (on the Control menu for the workbook window). Use the arrow keys to resize the window, and when finished press ENTER. | CTRL+F8 |
| Minimize a workbook window to an icon. | CTRL+F9 |
| Maximize or restore the selected workbook window. | CTRL+F10 |
| Copy a picture of the screen to the Clipboard. | PRTSCR |
| Copy a picture of the selected window to the Clipboard. | ALT+PRINT SCREEN |
Access and use smart tags
| TO DO THIS | PRESS |
|---|---|
| Display the menu or message for a smart tag. If more than one smart tag is present, switch to the next smart tag and display its menu or message. | ALT+SHIFT+F10 |
| Select the next item in a smart tag menu. | DOWN ARROW |
| Select the previous item in a smart tag menu. | UP ARROW |
| Perform the action for the selected item in a smart tag menu. | ENTER |
| Close the smart tag menu or message. | ESC |
Access and use task panes
| TO DO THIS | PRESS |
|---|---|
| Move to a task pane from another pane in the program window. (You may need to press F6 more than once.) | F6 NOTES
|
| When a menu or toolbar is active, move to a task pane. (You may need to press CTRL+TAB more than once.) | CTRL+TAB |
| When a task pane is active, select the next or previous option in the task pane | TAB or SHIFT+TAB |
| Display the full set of commands on the task pane menu | CTRL+SPACEBAR |
| Move among choices in a selected submenu; move among certain options in a group of options | DOWN ARROW or UP ARROW |
| Open the selected menu, or perform the action assigned to the selected button | SPACEBAR or ENTER |
| Open a shortcut menu; open a drop-down menu for the selected gallery item | SHIFT+F10 |
| When a menu or submenu is visible, select the first or last command on the menu or submenu | HOME or END |
| Scroll up or down in the selected gallery list | PAGE UP or PAGE DOWN |
| Move to the top or bottom of the selected gallery list | CTRL+HOME or CTRL+END |
Access and use menus and toolbars
NOTE:-You can select any menu command on the menu bar or on a displayed toolbar with the keyboard. To select the menu bar, press ALT. Then to select a toolbar, press CTRL+TAB repeatedly until you select the toolbar you want. Press the underlined letter in the menu that contains the command you want. In the menu that appears, press the underlined letter in the command that you want.
| TO DO THIS | PRESS |
|---|---|
| Select the menu bar, or close an open menu and submenu at the same time. | F10 or ALT |
| When a toolbar is selected, select the next or previous button or menu on the toolbar. | TAB or SHIFT+TAB |
| When a toolbar is selected, select the next or previous toolbar. | CTRL+TAB or CTRL+SHIFT+TAB |
| Open the selected menu, or perform the action for the selected button or command. | ENTER |
| Display the shortcut menu for the selected item. | SHIFT+F10 |
| Display the Control menu for the Excel window. | ALT+SPACEBAR |
| When a menu or submenu is open, select the next or previous command. | DOWN ARROW or UP ARROW |
| Select the menu to the left or right. When a submenu is open, switch between the main menu and the submenu. | LEFT ARROW or RIGHT ARROW |
| Select the first or last command on the menu or submenu. | HOME or END |
| Close an open menu. When a submenu is open, close only the submenu. | ESC |
| Display the full set of commands on a menu. | CTRL+DOWN ARROW |
| Show or hide the Standard toolbar. | CTRL+7 |
Resize and move toolbars and task panes
1. Press ALT to select the menu bar.
1. Press ALT to select the menu bar.
2. Press CTRL+TAB repeatedly to select the toolbar or task pane you want.3. Do one of the following:
* Resize a toolbar
* Resize a toolbar
- In the toolbar, press CTRL+SPACE to display the Toolbar Options menu.
- Select the Size command, and then press ENTER.
- Use the arrow keys to resize the toolbar.
- In the toolbar, press CTRL+SPACE to display the Toolbar Options menu.
- Select the Move command, and then press ENTER.
- Use the arrow keys to position the toolbar. Press CTRL+ the arrow keys to move one pixel at a time. To undock the toolbar, press DOWN ARROW repeatedly. To dock the toolbar vertically on the left or right side, press LEFT ARROW or RIGHT ARROW respectively when the toolbar is all the way to the left or right side.
- In the task pane, press CTRL+SPACE to display a menu of additional commands.
- Use the DOWN ARROW key to select the Size command, and then press ENTER.
- Use the arrow keys to resize the task pane. Use CTRL+ the arrow keys to resize by one pixel at a time.
- In the task pane, press CTRL+SPACE to display a menu of additional commands.
- Use the DOWN ARROW key to select the Move command, and then press ENTER.
- Use the arrow keys to position the task pane. Use CTRL+ the arrow keys to move one pixel at a time.
Use dialog boxes
| TO DO THIS | PRESS |
|---|---|
| Move to the next option or option group. | TAB |
| Move to the previous option or option group. | SHIFT+TAB |
| Switch to the next tab in a dialog box. | CTRL+TAB or CTRL+PAGE DOWN |
| Switch to the previous tab in a dialog box. | CTRL+SHIFT+TAB or CTRL+PAGE UP |
| Move between options in an open drop-down list, or between options in a group of options. | Arrow keys |
| Perform the action for the selected button, or select or clear the selected check box. | SPACEBAR |
| Open the list if it is closed and move to that option in the list. | First letter of an option in a drop-down list |
| Select an option, or select or clear a check box. | ALT+ the underlined letter in an option |
| Open the selected drop-down list. | ALT+DOWN ARROW |
| Perform the action for the default command button in the dialog box (the button with the bold outline, often the OK button). | ENTER |
| Cancel the command and close the dialog box. | ESC |
Use edit boxes within dialog boxes
An edit box is a blank in which you type or paste an entry, such as your user name or the path to a folder.
An edit box is a blank in which you type or paste an entry, such as your user name or the path to a folder.
| TO DO THIS | PRESS |
|---|---|
| Move to the beginning of the entry. | HOME |
| Move to the end of the entry. | END |
| Move one character to the left or right. | LEFT ARROW or RIGHT ARROW |
| Move one word to the left. | CTRL+LEFT ARROW |
| Move one word to the right. | CTRL+RIGHT ARROW |
| Select or unselect one character to the left. | SHIFT+LEFT ARROW |
| Select or unselect one character to the right. | SHIFT+RIGHT ARROW |
| Select or unselect one word to the left. | CTRL+SHIFT+LEFT ARROW |
| Select or unselect one word to the right. | CTRL+SHIFT+RIGHT ARROW |
| Select from the insertion point to the beginning of the entry. | SHIFT+HOME |
| Select from the insertion point to the end of the entry. | SHIFT+END |
Use the Open, Save As, and Insert Picture dialog boxes
The Open, Insert Picture, and Save As dialog boxes support standard dialog box keyboard shortcuts. (To view standard shortcuts for dialog boxes, refer to the Use Dialog Boxes and Use Edit Boxes Within Dialog Boxes sections in the main Keyboard Shortcuts topic.) These dialog boxes also support the shortcuts below.
The Open, Insert Picture, and Save As dialog boxes support standard dialog box keyboard shortcuts. (To view standard shortcuts for dialog boxes, refer to the Use Dialog Boxes and Use Edit Boxes Within Dialog Boxes sections in the main Keyboard Shortcuts topic.) These dialog boxes also support the shortcuts below.
| TO DO THIS | PRESS |
|---|---|
Go to the previous folder  | ALT+1 |
Up One Level  button: open the folder up one level above the open folder | ALT+2 |
Search the Web  button: close the dialog box and open your Web search page | ALT+3 |
Delete  button: delete the selected folder or file | ALT+4 |
Create New Folder  button: create a new folder | ALT+5 |
Views  button: switch among available folder views | ALT+6 |
| Tools button: show the Tools menu | ALT+7 or ALT+L |
| Display a shortcut menu for a selected item such as a folder or file | SHIFT+F10 |
| Move between options or areas in the dialog box | TAB |
| Open the Look in list | F4 or ALT+I |
| Refresh the file list | F5 |
Use the Help task pane and Help window
In the Help window
The Help Pane is a task pane that provides access to all Office Help content. As a task pane, the Help Pane appears as part of the active application. The Help window displays topics and other Help content and appears as a window next to, but separate from, the active application.
In the Help task pane
| TO DO THIS | PRESS |
|---|---|
| Display the Help task pane. | F1 |
| Switch between the Help task pane and the active application. | F6 NOTE In a worksheet that has been split (Window menu, Splitcommand), F6 includes the split panes when switching between panes. |
| Select the next item in the Helptask pane. | TAB |
| Select the previous item in the Helptask pane. | SHIFT+TAB |
| Perform the action for the selected item. | ENTER |
| In a Table of Contents, select the next and previous item, respectively. | DOWN ARROW and UP ARROW |
| In a Table of Contents, expand and collapse the selected item, respectively. | RIGHT ARROW and LEFT ARROW |
| Move back to the previous task Pane. | ALT+LEFT ARROW |
| Move forward to the next task Pane. | ALT+RIGHT ARROW |
| Open the menu of Pane options. | CTRL+SPACEBAR |
| Close and reopen the current task pane. | CTRL+F1 |
| Expand a +/- list. | RIGHT ARROW |
| Collapse a +/- list. | LEFT ARROW |
| TO DO THIS | PRESS |
|---|---|
| Select the next hidden text or hyperlink, or Show All or Hide All at the top of a topic | TAB |
| Select the previous hidden text or hyperlink, or the Browser View button at the top of a Microsoft Office Web site article | SHIFT+TAB |
| Perform the action for the selected Show All, Hide All, hidden text, or hyperlink | ENTER |
| Move back to the previous Help topic. | ALT+LEFT ARROW |
| Move forward to the next Help topic. | ALT+RIGHT ARROW |
| Print the current Help topic. | CTRL+P |
| Scroll small amounts up and down, respectively, within the currently-displayed Help topic. | UP ARROW AND DOWN ARROW |
| Scroll larger amounts up and down, respectively, within the currently-displayed Help topic. | PAGE UP AND PAGE DOWN |
| Change whether the Help window appears connected to (tiled) or separate from (untiled) the active application. | ALT+U |
| Display a menu of commands for the Help window; requires that the Help window have active focus (click an item in the Help window). | SHIFT+F10 |
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